Event Guide Configuration
Managing your Event Guide
Configure your Event Guide via the "Manage Event Guide" button in your Dashboard. This option is only available to fairs using the Event Guide feature.
Display Name
StriveScan's student registration form typically uses the event's location as the event naming convention. You may wish to promote your fair by a different name in the Event Guide (ex: Lincoln High School vs. Abraham Lincoln County Third Annual College Fest)
Fair Date, Time, and Location
If there has been a change to the fair date, start time, end time, or location, please inform StriveScan by emailing help@strivescan.com. You are not able to update this information directly.
Logo
You are welcome to upload up to 2 logos to be displayed on your Event Guide. The suggested image size is 96 pixels by 96 pixels, with a resolution of 72ppi. If you'd like to add a larger logo, the Content Boxes are available to upload additional images.
No logo? No problem! It's not a requirement to have a logo for your Event Guide.
Content Boxes
Add up to 5 different content boxes to your Event Guide. These can be used to share information with your attendees, such as parking, fair maps, event schedules, and anything else you may want to share. The content can be edited at any point.
Any time an attendee navigates to the Event Guide, they will see the most updated version of your content.
Manage Institutions
From the Event Guide Configuration page, navigate to the Manage Institutions page to add newly registered institutions for your fair.
Section Header
The Section Header can be edited to "Registered Colleges", "Booths", "Organizations" or any other term to help attendees understand that the list reflects registered organizations for the event.
Add Institutions
From here, add institutions manually, upload a list like a CSV or Excel file, or copy and paste directly into the widget.
Add Manually is best if adding 1 institution at a time, while Upload List and Copy & Paste works better for bulk uploads. You'll always need the institution name and the representative email address, and you also have the option to add their location or table number at the event. You can always come back to this page to add or update locations closer to the event.
Location at Event
Students and families will utilize the Event Guide in real time during the fair, so it's helpful to indicate where an institution will be located during your event: Gym name, Booth or Table number, Classroom, or any other qualifier works here.
If you want to add institutions to the Event Guide without a location as they register (recommended), you can re-upload a new list that includes their Location closer to the event.
If StriveScan is managing your Representative Registration, institutions will be added automatically to your Event Guide, and you are able to revisit this to update their location during the event.
Editing Institution Information
If an institution cancels their attendance at your event, you can (1) Mark As Canceled, which will still display them on the Event Guide, but with an indication that they were canceled. Registrants will still be able to share their information with the canceled institution, but will see that they won’t be attending the event.
Additionally, you may choose to (2) Delete the institution from the Event Guide. This will completely remove them from the list of institutions. Students will no longer be able to view or favorite that institution.
Attending Institution Information
What do I do if an institution's logo is incorrect?
Institutions can update their logo directly from their StriveScan profile.
What data will Institutions receive?
If a student favorites an institution before the event, no information will be shared with the institution until after the event concludes.
If a student favorites an institution and then scans with that same institution, they receive the data with their scan.
If a student favorites an institution but does not scan with that institution during the event, they will receive the student's data via their Connections File. This file combines Favorites from before the event and Missed Connections from after the event into one place for representatives.
What communication is sent to Representatives when they’re added to my Event Guide?
When a representative is added to your Event Guide, we automatically check if they have a StriveScan account. This is important, as it allows us to share Favorites from the Event Guide back to the institution.
If they have an account, StriveScan does not send any communication that they have been added to your Event Guide.
If they do not have an account, StriveScan sends one email indicating that they have been added to the Event Guide and prompts them to create a free StriveScan account.
What does the institution's data come from?
The data is standardized from the Department of Education’s IPEDS (Integrated Postsecondary Education Data System) College Scorecard. Each institution responds to the Department of Education’s survey each year and provides the data. You do not need to collect this information directly from institutions.