Batch import students with Rapid Registration

Rapid Registration allows school counselors, administrators, or fair coordinators the ability to securely share their students’ information with StriveScan. Once uploaded, the students will be registered for a barcode without the need to register themselves directly.

Privacy and security

🔒 Security and privacy are always at the forefront for StriveScan. Rapid registration is secure and FERPA compliant. When you upload data to StriveScan it is encrypted with bank-grade technology. Learn more

StriveScan requires a minimum amount of student information for Rapid Registration. This information is considered "directory information" and can be disclosed in accordance with FERPA.

According to the U.S. Department of Education, "directory information" is information that would "not generally be considered harmful or an invasion of privacy if disclosed" and specifically includes: Name, Address, Telephone number, Date of birth, Email address/information

By submitting your student list, you confirm you have permission to provide this information and an authorized individual has given permission to students and parent

What information is needed?

The following data fields are required in order to process a Rapid Registration:

Required Fields

• First Name
• Last Name
• Email Address  (see below on School Emails)
• Street Address
• Address City
• Address State  (US state name or abbreviation)
• Address Zip Code  (ZIP or ZIP+4)
• High School Graduation Year  (4 digits e.g. "2028")
• Birthdate  (date format is flexible: MM/DD/YYYY, M/D/YY, or YYYY-MM-DD, etc.)

Optional Data

• Address Line 2
• Home Phone Number
• Cell Phone Number

Make sure you check each box next to the required data fields before proceeding.

School Email Addresses

StriveScan needs to be able to send your students their barcode via email. As a result, if you are providing your students' school email addresses, you'll need to ensure that your students' email addresses can receive emails from StriveScan.

• Does your school's email server allow students to receive emails from external senders, such as StriveScan?
• Does your IT department need to add emails sent from @strivescan.com to an approved list of senders?

If your school's email server blocks emails to students from external senders and your IT department is unable to add StriveScan to an approved list, then this will prevent your students from receiving their barcode via email and will prevent colleges and universities from contacting your students via email. In this case, we suggest students register with their personal email address.

Upload Your Data

StriveScan's data import is very flexible. We'll accept data exports from most student information systems and counseling platforms. We accept spreadsheets such as Google Sheets, CSV, Excel (XLS or XLSX), or TXT files. You can upload the file or copy and paste the data from the spreadsheet.

Map Your Fields

When you upload your file or paste the data, you'll simply match your columns to StriveScan's fields. Our system will try to automatically match your columns to our fields based on their name. If a match isn't found, just click the —Select field— dropdown, and choose which field your column maps to.

There is no template required. Just upload your spreadsheet and match the data fields.

Validate the Data

Press the Validate Data button and our system will double check your information. If it detects and errors, the row number will be identified. Correct the issue, then remove the file and try again.

If you see lots of errors, double check you have the field mapped correctly. For example, if you map your City column to the State field, every row will error as not a valid US state.

Select Students' School

In Step 3, you'll select which school your students attend. This will associate all of the students you upload with the school and its CEEB code. If you cannot find your school, please check carefully or try searching by city name. If you still cannot find it, select MY SCHOOL IS NOT LISTED, then provide your school's information and our team will add the school to our list.

Multiple Schools

Each Rapid Registration submission must contain students from the same school. If registering students from multiple schools, separate them into different files and submit separate Rapid Registration submissions.

Barcode Delivery

📧  Student Email

• StriveScan will send student barcodes directly to the email addresses provided.
• We can send this upon submission of this form or on a specific date.
• A reminder barcode will also be sent 2 hours prior to the fair start time.

🖨️  PDF File to Print Barcodes

In addition to the student emails, we'll also email you a PDF file of all of the barcodes from this Rapid Registration submission automatically.

If your students can't use their phones or devices during the fair, printing their barcodes is the best way to ensure they can still scan.

📵  No Text Messages

Due to cellular phone carrier regulations and U.S. laws, StriveScan cannot send students their barcodes via text message when using Rapid Registration, only when they register directly with StriveScan and opt into receiving text messages.

Students Can Update Their Information

Students may edit and further personalize the information they share with colleges via the "Update this information" link in their barcode email. They'll be able to add information such as Academic Interests, GPA, and test scores, if they wish, or change the email address they wish to share with the colleges.