Internal Event ID

StriveScan's Internal Event ID feature allows you to connect the data you receive from a StriveScan event with an event in your CRM. This makes importing the data from StriveScan faster and easier.

You can use StriveScan's Internal Event ID field to enter any text, but these are the most common options:

• Slate's Event GUID
  • The Slate Event GUID (Globally Unique Identifier) can be found by going to the specific event in Slate, then copying the GUID portion from the URL. For example:  egf4d9fb-686a-7366-9351-f4fe7d68c9e1
• Salesforce Campaign ID
  • The Salesforce Campaign ID can be found by going to fair, then copying the ID portion from the URL. For example: https://ap1.salesforce.com/70190000000Yz7O
• A different name that you called the fair in your system versus what StriveScan lists it as
  • You can enter any text name. For example, StriveScan calls it "Maine South High School" and your system calls it "Maine Township CF."

How to Add Your Internal Event ID

Mobile App (iOS or Android)

1. Unlock the fair (using a fair credit or unlock code provided by the fair host)
2. Click the edit button 📝 in the top right corner of the fair details screen
3. Enter the Internal Event ID (typically by pasting it from your CRM's website)
4. Click Update to save

Website

1. Unlock the fair (using a fair credit or unlock code provided by the fair host)
2. Click the edit button 📝 in the Internal ID box, on the left side of the screen
3. Enter the Internal Event ID (typically by pasting it from your CRM's website)
4. Click Save

Filter to Confirm

Via the website, use the Internal ID Filter in the Upcoming Fairs and Past Fair lists to check which events have an Internal Event ID added. Using the Without Internal ID filter in combination with the Unlocked checkbox filter can be especially helpful for managers to ensure all upcoming fairs have an Internal ID added.

Exports with Internal Event ID

After adding your Internal Event ID, any exports of that fair's data will include the ID in the second column of the export file. The first column will contain the fair name. Consult our Export File Guide for more details. 

Timing

It is best practice to add your Internal Event ID to the StriveScan app as soon as you unlock the fair or create the high school visit. This will help ensure it is not accidentally omitted. (The fair must be unlocked in order for an ID to be added.)

If you forget to add an Internal Event ID before exporting, you can simply add it, then re-export the data. The ID will be added to the new export file. 

If you are using StriveScan's Automatic Uploads feature, the Internal Event ID should be added before midnight US Central Time on the night of the event, to avoid automatically uploading data without an ID. 

Best Practices

We've heard from some teams that the best workflow for their staff is this process:

Step 1: Register for fair

Step 2: Create the event in your CRM (and obtain the event's ID)

Step 3: Unlock the fair in StriveScan and paste the Internal Event ID

Making this a part of your standard operating procedure can help. Utilize the Internal ID Filter to ensure you haven't missed adding an Internal Event ID to fairs your team attends.

For fairs that include scanning with their registration fee, we will be encouraging fair hosts to include their fair's unlock code in their registration confirmation email as soon as possible so you can unlock the fair and add the Internal Event ID shortly after registering for the fair. 

What If We Forget to Add an Internal Event ID?

If you are using Automatic Uploads and forgot to add an Internal Event ID prior to midnight Central Time the evening of the fair, then your data will be exported without an Internal Event ID.

At this time, there is no ability to manually re-trigger Automatic Uploads or push another file to your SFTP server from StriveScan.

Instead, you can simply edit the file that was uploaded to your SFTP server. Add the ID to the second column of the file, under the header of Internal Event ID. Then reprocess the file.

You can also add the Internal Event ID to the Fair from Past Fairs in StriveScan. The file can be re-exported by download or email and it will contain the Internal Event ID when it is re-exported. Then reprocess the file.